Look for workshop providers who specialise in the topics that align with your learning objectives. Research the provider's background and experience, and read reviews or testimonials from previous clients to ensure they can deliver the results you're looking for.
Communicate your expectations and goals to the workshop provider, and ensure they understand the audience and learning objectives. Provide clear guidance on the expected outcomes.
After initial contact, asking a supplier for a quote can be done through a formal email or a phone call. Here are some steps you can follow:
- Clearly state that you are interested in receiving a quote from them for the workshop/s you require. Be specific about the format and any other requirements that you may have.
- Provide necessary information: Provide the supplier with any necessary information such as delivery requirements, and payment terms. The more information you can provide, the more accurate the quote is likely to be.
- Ask about times and dates of when the work can be schedule and delivered.
How to identify suppliers
Are there suppliers who have been employed by your institution before that others can vouch for?
Check out Prosper's suppliers list.
Are you a member of any researcher developer network or mailing list who you can ask for recommendations?
Lastly, if you can’t get a personal recommendation, search the web, especially LinkedIn and even Twitter.
Contacting multiple suppliers
If you’re contacting multiple suppliers keep them warm by sending a holding email to those fast to reply and gentle reminders to any slow to reply.
Set clear expectations about collaboration
If you wish to collaborate with the supplier to develop the workshop content and structure make this clear from the outset. Provide feedback on the supplier's proposed materials and ensure that they align with your objectives.
Send successful or unsuccessful emails
Send emails to the supplier that you have chosen* and those that you have not chosen on this occasion.
*Note that depending on the cost and the local rules at your institution you may have to get a number of written quotes or complete a single supplier justification form in order to select a supplier.