What information is collected and how is it used?

This website automatically collects standard information, like the IP address of your computer, the browser software used, the operating system and access times.

The use of your personal information in the above ways is necessary for the legitimate interests of Prosper in operating and improving its website (the portal) by analysing your use of the site and ensuring your security.

The portal includes embedded video content which is hosted on vimeo.com. Vimeo may set third-party cookies on your device. You can configure the settings on your browser to block these cookies.

Vimeo’s privacy policy is available at: https://vimeo.com/privacy

Logged in Users

The Prosper Portal offers a wide range of additional functions to logged-in users.  The use of these functions requires Prosper to use data about living individuals.

To use personal data, Prosper must comply with all relevant UK data protection legislation. This means the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA).

Personal data is information that either on its own or when combined with other information, can identify a living individual. Prosper collects names, email addresses, user type, job description (if submitted), division within your institution where your role is located (for Institutions users), and academic discipline area only. No other personal information will be collected.

Everything besides name and email, is stored anonymously to enable us to report on anonymised usage of the site.

Who will own my data once I submit it?

University of Liverpool.

Why do you need my information?

We need information on how the Prosper Portal is used in order to continuously develop, improve and report on our resources, in order to support postdoc career development.

Who will my information be shared with?

No personal information will be shared externally. Anonymised aggregated data may be shared externally, publicly, with partners and other stakeholders as part of routine project monitoring and communications.

If as an 'Institutions' or 'Managers of Researchers' registered user type you choose to upload content (a resource), add a comment, ask a question, submit an event, submit a case study this will be shared in the first instance with the Prosper team at the University of Liverpool. After review it may be shared with the general public on the portal. By submitting information, you are directing us to disclose this as broadly as possible. This will have your name/affiliation against it and may be found on or off the portal, it could for example be found from an internet search engine. You can delete or edit your submitted content prior to review by Prosper. If it’s been reviewed and made publicly available and you wish for it to be removed contact prosper.postdoc@liverpool.ac.uk

How long will you keep this data for and why?

Personal data required for use of the portal is kept to a minimum and is only used for registered accounts.

Data Storage: Personal data of registered users is stored while their accounts are active.

Account Inactivity: If an account remains inactive for 18 months Prosper will contact the user to confirm whether they still wish to keep their account.

Account Deletion: Users have the right to request the deletion of their account at any time. Additionally, if a user does not confirm their wish to keep their account after being contacted for inactivity, their account and associated personal data will be deleted.

Anonymous Information: We also capture certain anonymous information for the purposes of reporting that is used to identify possible improvements in user experience and general enhancements to the system.

How will my information be stored?

Information is stored within a specific Proper Portal environment on a London, UK, based cloud server solution that is encrypted at rest. Hosting is supplied by a trusted third-party provider.

Will this information be used to take automated decisions about me?

No.

Will my data be transferred abroad and why?

No.

What rights do I have when it comes to my data?

Under the General Data Protection Regulation, you may have the following rights with regards to your personal data:

  • The Right to subject access – you have the right to see a copy of the personal data that Prosper holds about you and find out what it is used for.
  • The Right to rectification – you have the right to ask Prosper to correct or remove any inaccurate data that we hold about you.
  • The Right to erasure (right to be forgotten) you have the right to ask Prosper to remove data that we hold about you.
  • The Right to restriction – you have the right to ask for your information to be restricted (locked down) on Prosper systems.
  • The Right to data portability – you have the right to ask for your data to be transferred back to you or to a new provider at your request.
  • The Right to object – you have the right to ask the Prosper to stop using your personal data or to stop sending you marketing information, or complain about how your data is used.
  • The Right to prevent automated decision making – you have the right to ask Prosper to stop using your data to make automated decisions about you or to stop profiling your behaviour (where applicable).

Please note that not all rights apply in all situations. To find out more about your rights under the GDPR, please visit the Information Commissioner’s website.

To request a copy of your data or ask questions about how it is used, contact:

Dan Howarth, Data Protection Officer.

  • Email: legal@liverpool.ac.uk
  • Post: Legal & Governance, University of Liverpool, Foundation Building, 765 Brownlow Hill, Liverpool L69 7ZX.

Who can I complain to if I am unhappy about how my data is used?

You can complain directly to the University’s Data Protection Team by writing to:

  • Dan Howarth, Data Protection Officer.
  • By email: legal@liverpool.ac.uk
  • Post: Legal & Governance, University of Liverpool, Foundation Building, 765 Brownlow Hill, Liverpool L69 7ZX.

Brownlow Hill, Liverpool L69 7ZX.

You also have the right to complain to the Information Commissioner’s Office using the following details:

  • The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
  • Telephone: 08456 30 60 60 or 01625 54 57 45.
  • Website: www.ico.org.uk

This policy was last updated: 29th June 2023.